Macksville Showground Hire - Major Events

If you would like to hire the Macksville Showground as the venue for your Mid North coast major event, please fill out the application form below.

Event Name *

Event Coordinator

Name *

Organisation *

Phone *

Contact number during event *

Email *

Address *

Event Details

Date of hire *

Start Time *

End Date *

End Time *

Approximate number of people *

Details of Activity *0 / 1000

Security Details *

Noise Levels

Will any Public Address Systems or amplification systems be used?YesNo

Generators or other noise producing equipment?YesNo

If you answered yes to either of these questions please provide details below of a curfew time, methods of noise reduction to be utilised

Potable Water

Is the supply of potable water sufficient for the number of persons in attendance?YesNo

Food for Sale

Will food be prepared or sold at the event?YesNo

Note: If you Are having food at the event you will need a copy of the Food Handling Guidelines for Temporary Events available from Nambucca Shire Council.

Are the number of toilets adequate for the number of people attending the eventYesNo

Toilet Facilities

If you answered No to the above question please provide details below of arrangements for temporary toilet facilities.

Garbage Facilities

Will you have adequate garbage collection facilities?YesNo

Please provide details of your planned waste management

Parking and Traffic

Is there adequate off street parking for the estimated number of attendeesYesNo

Will the event impact on internal traffic flow or pose a risk to pedestrians?YesNo

NOTE: if you have answered yes to the question above you will need to provide:

Traffic Control PlanYesNo

Do you have accredited traffic controllers?YesNo(Proof of accreditation is to be provided)

Will you require Nambucca Shire Council to arrange a temporary extension of 50 KPH Zone to include showground?YesNo

Structures

Will any structures be erected for the event ( e.g. marquees, stage platforms, lighting rigs)?YesNo

If you answered Yes to the above question please provide details of the structure below

Amusement Devices

Will amusement devices be installed at the event?YesNo

If you answered yes to the above question please refer to 8 in the Special Events Information Sheet to determine if an Application for Approval to Install or Operate an Amusement Device must be completed with Nambucca Shire Council. Some amusement devices may not be approved by the Association’s insurers.

Attach application for approval to install or operate amusement device(s)

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Have you attached the Application for Approval to Install or operate The Amusement Device?YesNo

Please provide details of each device below

Emergency Exits

If an enclosed space is to be used for entertainment, have Emergency Exits, Signage and appropriate lighting been provided?YesNo

First Aid

Are adequate first aid facilities provided?YesNo

Crowd Control/Security

Supervision will be carried out by responsible adults?YesNo

Please provide details:

Name

Phone

Name

Phone

Name

Phone

Or

A security firm or the Police been contracted?YesNo

Please provide details:

Company Name

Phone

Company Name

Phone

Public Liability/Products Liability Insurance

Attach Certificate of Currency

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Is a Certificate of Currency noting the Association as an interested party attached to this application with a notation that the policy covers the event?YesNo

Sale of Alcohol

Will alcohol be sold at the event?YesNo

Is a copy of the sale of alcohol licence attached?YesNo

Will provide when available – application attachedYesNo

Attach alcohol license/application

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Electricity

Is the electricity adequate for the event?YesNo

Has electricity been arranged with County Energy?YesNo

Risk Assessment

Have you completed the Risk Assessment supplied?YesNo

Attach Risk Assessment

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Have you attached it to the application?YesNo

Site Plan

Attach Site Plan

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Have you attached a site plan/sketch including stall locations, First Aid Station, Emergency Exits, Muster Point?YesNo

Program of Activities

Attach Program of Activities

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Have you attached your program of activities?YesNo

Damage to association's assets

The Association’s Assets which include: fences, seating, playing surfaces, trees and gardens, buildings, toilets, kiosks, change rooms, roads and roadside furniture, must be left in the same condition as found.

A refundable bond may be required and will be assessed based on the level of facilities and attendees. Should a bond be required, the facilities will be inspected prior to and immediately following the event. It can be arranged that a representative of the Organising Committee b e in attendance at the inspections.

Company Name *

Person's Name *

Date *

Water Activities

NSW Waterways approval is required for activities on enclosed Waters and must be attached to this application. Please provide a list of associated activities with the event and the local of each activity.

Do you require Waterways approval?YesNo

Attach Waterways approval

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Have you attached the Waterways approval?YesNo